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Employee Resources

There are many resources available to employees of the University of Florida. Below, you will find valuable information and useful links to commonly asked questions we receive. We have only expounded on a few topics, but we hope this page proves useful to help with common needs.

More in-depth information and topics can always be found at
UF Human Resources (ufl.edu).

New Hire

Benefit Enrollment

For benefits enrollment, please see the “Enrollment” page found here: Enrollment – HR Benefits and Rewards (ufl.edu). Your PeopleFirst ID number can be found by following My Self Service – Benefits – PFID and Beneficiary Info.
A good contact for other benefits questions is Debbie Sellers. Her email is: debbiesellers@ufl.edu

Entering In Time

For entering time, please see the “Entering Time in MyUFL” instruction page found here: Entering Time in myUFL – Finance & AccountingFor a more hands-on approach to learning the time entry system, please see the UF HR Time and Labor Toolkit link found on this page. This will take you to simulations and PDF guides on entering in your time.

IT Assistance

ISD - University of Florida, Institute of Food and Agricultural Sciences (ufl.edu)

Training Requirements

The sections below are not inclusive of all training required as requirements are very job and program specific. Please check with your supervisor for additional training they may require. Some training requires periodical renewals. System emails will be sent if a training is up for renewal. It is important to check to make sure you don’t have any expired training.

The majority of training courses can be accessed through my.ufl.edu under Main Menu > My Self Service > Training and Development > myTraining using your GatorLink Username and password. To find course select Activity Search and type course number in the upper right corner search bar.

Mandatory For All

OOC101 - Compliance & Ethics:  Doing Your Part for the Gator Good

GET803 - Maintaining A Safe and Respectful Campus

KOG100 - At-Risk for Faculty & Staff Kognito Training

ITT102 - Information Security Awareness Training

RJE101 – Managing Bias

EHS814 – Hazard Communication Training

EHS809A – Hazardous Waste Management

Faculty

RSH500-Faculty Stewardship

RSH200 – Effort Reporting

IRB803 – IRB (Human Subjects) Training

Students, Postdocs, Faculty and Staff paid from NSF or USDA NIFA Grants

Responsible Conduct in Research (RCR) Training

Employees Working in Laboratories

EHS861 – Chemical Hygiene Plan

EHS863 – New Researcher Overview of EH&S

Employees Working in Field

EHS838 – Hearing Conversation Training

EHS819 – Heat Stress Training

EHS843 – Respiratory Protection: Tight Fit

EHS820 – Tractor Safety

WPS Pesticide Handler Training

PCard Holders & Purchasers

PST280 – UF DocuSign Sender Training

PCard Holders

              PST975 – Pcard Holders

              PST077 – Pcard Commodities

              PST076  - PCard Travel

Purchasing from UF Contract Vendors (My UF Market)

              PST073 Introduction to Purchasing in MyUF Market

              PST083 MyUF Marketplace. 

Staff Involved in Administrative Components of Research

RSH207 – Effort Commitments, Management and Reporting

RSH260 – Cost Principles

Other Links:

EHS Course Offerings EHS Courses » UF | EHS (ufl.edu)

Compliance Training – Learn & Grow (ufl.edu)

Leaving Employment

Employee Exit

Employee Exit Checklist PDF

Exits for Graduate assistants, teams and post docs must include a signed letter of resignation sent to CREC-HR@ifas.ufl.edu.

Retirement

The jumping-off point to view all retirement options can be found here: Retirement Savings – HR Benefits and Rewards (ufl.edu).

For most employees, the “State Retirement Plans” will be the most helpful page to visit and it can be found here: State Retirement Plans – HR Benefits and Rewards (ufl.edu)

Thinking about entering in DROP? Information can be found here: DROP – HR Benefits and Rewards (ufl.edu)

Holiday Calendar

To learn what dates are given as holidays throughout the year, please see the “Holidays and Personal Leave Days” page found here: Holidays and Personal Leave Days – HR Benefits and Rewards (ufl.edu). Here, you can also find details on the closure that occurs between Christmas and New Year.

Extended Leave of Absence

To learn more about FMLA and other extended leaves, please visit: FMLA – HR Benefits and Rewards (ufl.edu). Whether you are leaving on parental leave, taking care of a family member, or having a personal health situation affect your availability to work, this site should provide you with the information you need.

To begin your eligibility for FMLA, please complete the Preliminary Request Form found here: FMLA Preliminary Request Form – HR Benefits and Rewards (ufl.edu)

Employee Handbook

The Employee Handbook is a guide for every employee and can be found here: Employee Handbook – UF Human Resources (ufl.edu)

Employment Verification

The University of Florida uses a third party for all employment verifications.  The Work Number is the official employment and income verification tool at the University of Florida. It provides secure automated verification for current and former employees who terminated on or after January 1, 2004, and their online portal is available 24 hours a day, 7 days a week. The University’s employer code is 13570.

VERIFYING YOUR OWN EMPLOYMENT?
An Employment Data Report is available to UF current and former employees instantly. The information includes most of your employment dates and income information, plus a list of each time a verifier has attempted to access some or all of your data using The Work Number. Listed below are available instructions:

  1. Visit https://theworknumber.com/solutions/consumers/employment-data-report
  2. Scroll down to select your choice of employment data report: online, phone, email, or mail
  3. If you choose the online retrieval option, follow the steps below:
    Select Request Your Data
    Enter the Employer Code: 13570 and then click on the magnifying glass
    Select “University of Florida” and then “Select Employer”
  4. If you have previously created a User ID, then enter your ID followed by your password
  5. If you have not created a User ID previously, then select Forgot User ID?
    Key in your personal information and follow the prompts to verify your identity
    Follow the steps to create your personal User ID and password
  6. Once logged into your account, select “Request Instant Online Report” and follow the steps
  7. For those who need proof of income, please proceed to the next step.
  8. Click on “Prove Income to Verifiers” and then “Create a Salary Key”

More information can be found at Employment Verifications & Records – UF Human Resources (ufl.edu)

W-2
Injured on the Job

Reporting a Workplace Injury PDF

Supervisors to complete Accident Investigation Report for EH&S found at Report an Injury or Incident » UF | EHS (ufl.edu)

Wellness Resources
COVID Guidance