Employee Resources

There are many resources available to employees of the University of Florida. Below, you will find valuable information and useful links to commonly asked questions we receive. We have only expounded on a few topics, but we hope this page proves useful to help with common needs.

More in-depth information and topics can always be found at UF Human Resources.

• New Hire

  Benefit Enrollment

  For benefits enrollment, please see the “Enrollment” page found here: Enrollment – HR Benefits and Rewards (ufl.edu). Your PeopleFirst ID number can be found by following My Self Service – Benefits – PFID and Beneficiary Info.
  A good contact for other benefits questions is Debbie Sellers. Her email is: debbiesellers@ufl.edu

  Entering In Time

  For entering time, please see the “Entering Time in MyUFL” instruction page found here: Entering Time in myUFL – Finance & AccountingFor a more hands-on approach to learning the time entry system, please see the UF HR Time and Labor Toolkit link found on this page. This will take you to simulations and PDF guides on entering in your time.

  IT Assistance

  ISD - University of Florida, Institute of Food and Agricultural Sciences (ufl.edu)

• Training Requirements

  The sections below are not inclusive of all training required as requirements are very job and program specific. Please check with your supervisor for additional training they may require. Some training requires periodical renewals. System emails will be sent if a training is up for renewal. It is important to check to make sure you don’t have any expired training.

  The majority of training courses can be accessed through my.ufl.edu under Main Menu > My Self Service > Training and Development > myTraining using your GatorLink Username and password. To find course select Activity Search and type course number in the upper right corner search bar.

  Mandatory For All

  OOC101 - Compliance & Ethics:  Doing Your Part for the Gator Good

  GET803 - Maintaining A Safe and Respectful Campus

  KOG100 - At-Risk for Faculty & Staff Kognito Training

  ITT102 - Information Security Awareness Training

  RJE101 – Managing Bias

  EHS814 – Hazard Communication Training

  EHS809A – Hazardous Waste Management

  Faculty

  RSH500-Faculty Stewardship

  RSH200 – Effort Reporting

  IRB803 – IRB (Human Subjects) Training

  Students, Postdocs, Faculty and Staff paid from NSF or USDA NIFA Grants

  Responsible Conduct in Research (RCR) Training

  Employees Working in Laboratories

  EHS861 – Chemical Hygiene Plan

  EHS863 – New Researcher Overview of EH&S

  Employees Working in Field

  EHS838 – Hearing Conversation Training

  EHS819 – Heat Stress Training

  EHS843 – Respiratory Protection: Tight Fit

  EHS820 – Tractor Safety

  WPS Pesticide Handler Training

  PCard Holders & Purchasers

  PST280 – UF DocuSign Sender Training

  PCard Holders

                PST975 – Pcard Holders

                PST077 – Pcard Commodities

                PST076  - PCard Travel

  Purchasing from UF Contract Vendors (My UF Market)

                PST073 Introduction to Purchasing in MyUF Market

                PST083 MyUF Marketplace. 

  Staff Involved in Administrative Components of Research

  RSH207 – Effort Commitments, Management and Reporting

  RSH260 – Cost Principles

  Other Links

  EHS Course Offerings EHS Courses » UF | EHS (ufl.edu)

  Compliance Training – Learn & Grow (ufl.edu)

• Leaving Employment

  Employee Exit

  Employee Exit Checklist PDF

  Exits for Graduate assistants, teams and post docs must include a signed letter of resignation sent to CREC-HR@ifas.ufl.edu.

  Record of Volunteer Service

  PDF

  Retirement

  The jumping-off point to view all retirement options can be found here: Retirement Savings – HR Benefits and Rewards (ufl.edu).

  For most employees, the “State Retirement Plans” will be the most helpful page to visit and it can be found here: State Retirement Plans – HR Benefits and Rewards (ufl.edu)

  Thinking about entering in DROP? Information can be found here: DROP – HR Benefits and Rewards (ufl.edu)

• Holiday Calendar

  To learn what dates are given as holidays throughout the year, please see the “Holidays and Personal Leave Days” page found here: Holidays and Personal Leave Days – HR Benefits and Rewards (ufl.edu). Here, you can also find details on the closure that occurs between Christmas and New Year.

• Extended Leave of Absence

  To learn more about FMLA and other extended leaves, please visit: FMLA – HR Benefits and Rewards (ufl.edu). Whether you are leaving on parental leave, taking care of a family member, or having a personal health situation affect your availability to work, this site should provide you with the information you need.

  To begin your eligibility for FMLA, please complete the Preliminary Request Form found here: FMLA Preliminary Request Form – HR Benefits and Rewards (ufl.edu)

• Employee Handbook

  The Employee Handbook is a guide for every employee and can be found here: Employee Handbook – UF Human Resources (ufl.edu)

• Employment Verification

  The University of Florida uses a third party for all employment verifications.  The Work Number is the official employment and income verification tool at the University of Florida. It provides secure automated verification for current and former employees who terminated on or after January 1, 2004, and their online portal is available 24 hours a day, 7 days a week. The University’s employer code is 13570.

  VERIFYING YOUR OWN EMPLOYMENT?
  An Employment Data Report is available to UF current and former employees instantly. The information includes most of your employment dates and income information, plus a list of each time a verifier has attempted to access some or all of your data using The Work Number. Listed below are available instructions:

  1. Visit https://theworknumber.com/solutions/consumers/employment-data-report
  2. Scroll down to select your choice of employment data report: online, phone, email, or mail
  3. If you choose the online retrieval option, follow the steps below:
     Select Request Your Data
     Enter the Employer Code: 13570 and then click on the magnifying glass
     Select “University of Florida” and then “Select Employer”
  4. If you have previously created a User ID, then enter your ID followed by your password
  5. If you have not created a User ID previously, then select Forgot User ID?
     Key in your personal information and follow the prompts to verify your identity
     Follow the steps to create your personal User ID and password
  6. Once logged into your account, select “Request Instant Online Report” and follow the steps
  7. For those who need proof of income, please proceed to the next step.
  8. Click on “Prove Income to Verifiers” and then “Create a Salary Key”

  More information can be found at Employment Verifications & Records – UF Human Resources (ufl.edu). 

• W-2

  W-2 Frequently Asked Questions – Finance & Accounting (ufl.edu)

• Injured on the Job

  Reporting a Workplace Injury PDF

  Supervisors to complete Accident Investigation Report for EH&S found at Report an Injury or Incident » UF | EHS (ufl.edu)

• Wellness Resources

  Employee Assistance Program: Employee Assistance Program | University of Florida (ufl.edu)

  Counseling: Services - UF Counseling and Wellness Center (CWC) (ufl.edu)

• COVID Guidance

  Guidance on COVID-19 Response for UF Employees – UF Human Resources (ufl.edu)