State Vehicles

General Guidelines

• Before driving a state vehicle, a copy of a valid Florida driver’s license should be submitted to Sarah McCoy or Perry Love.
• Mileage forms should be completed and turned in monthly.
• All UF vehicles are to be inspected annually.
• Personal use of state vehicles is not allowed and is not covered by the Division of Risk Management.
• If a UF employee receives a citation while driving a state vehicle, the driver is personally responsible for any financial payment.
• Students are NOT covered by Division of Risk Management to drive a state vehicle unless they are employed and the use of the vehicle is within the scope and duties of their employment at the time of the incident.   
• Employees will not be covered while driving a state vehicle if the use is not for official business and within the scope and duties of their employment.
• There are assigned parking spaces for state vehicles at CREC. Please do no park personal vehicles in state parking spaces labeled with a four-digit number.
• Employees driving state vehicles, golf carts, ATV’s and farm equipment should be 18 years of age and have a valid driver’s license. 

Forms

Mileage Form
The mileage form should be completed each month and submitted to Sarah McCoy, sarahmccoy@ufl.edu, 863-956-8632.

Annual Inspection       
Every state vehicle is required to have an annual inspection. To complete the inspection, please provide the annual inspection form to the mechanic to complete. Once completed, please provide final copy of inspection form and invoice for repairs/inspection to Sarah McCoy, sarahmccoy@ufl.edu, 863-956-8632.

Common Questions

How do I request a parking space at CREC?

Please contact the Center director’s office

How do I purchase a new vehicle?

Please visit, https://procurement.ufl.edu/contracts/

How do I obtain vehicles through the Federal Excess Property Program?

• Make request at https://researchtools.ifas.ufl.edu/psreuExcessProperty/
• Program will respond with email when item found. Facilities Services: Motor Pool New Vehicle Form returned to program contact, please copy Patricia Gardini in CREC Business Office when submitting form.
• CREC Business Office will process the rest of the documents upon Gainesville request.

Resources

What to Do if in an Accident PDF

University-Owned Vehicle Usage
http://www.fa.ufl.edu/directives-and-procedures/university-owned-vehicle-usage/

State Vehicle Seatbelt Use Requirement
http://hr.ufl.edu/manager-resources/policies-2/seatbelt-use/

Automobile Liability
http://www.ehs.ufl.edu/programs/insurance/automobile/

12 and 15-Passenger Van Policy
http://www.ehs.ufl.edu/programs/hazard_ergo/vanpol/

Florida Cell Phone Laws
https://www.dmvflorida.org/florida-traffic-laws/cell-phone-distractions